Power BI Mobile App

The Power BI Mobile App extends the capabilities of Power BI to mobile devices

which allows users to access reports and dashboards on the go. It ensures real-time data insights anytime, anywhere.

Installing and Setting Up the Power BI Mobile App

Step 1: Downloading the App and Signing in

The Power BI Mobile App is available for both Android, iOS devices and the users can download it from,

Google Play Store (for Android users)
Apple App Store (for iPhone and iPad users)

After installing the Power BI Mobile App, open the app and sign in using your Microsoft Power BI account credentials.

Step 2: Granting Permissions

Users can grant permissions to:

Access notifications for alerts and updates
Use location services for location-based insights
Connect to company data if your organization enforces security policies

Step 3: Navigating the App

After logging in, you can see:

Home: A personalized view of reports and dashboards
Favorites: Your most frequently accessed reports
Shared with me: Reports shared by colleagues
Apps: Power BI apps created by your organization
Alerts & Notifications: Any data-driven alerts set up in Power BI

Viewing and Interacting with Reports on Mobile

Accessing Reports and Dashboards

To open a report, navigate to the Reports or Dashboards section and tap on the desired item. Power BI Mobile provides an intuitive interface where you can:

Drill down into data for deeper insights
Apply filters and slicers to refine data views
Use touch gestures to zoom and navigate visuals

Interactive Features

The interactive features available in Power BI mobile app are:

Touch-Friendly Navigation: Used to switch between report pages by swiping
Pinch to Zoom: For better clarity, highlight or select a data point to see related details
Filters and Slicers: Can be applied dynamically for a customized view

Offline Access

To view reports without an active internet connection, you can enable offline mode.

Data Alerts and Notifications

On critical metrics, users can set up data alerts. If a threshold is reached, Power BI sends a push notification to your mobile device.

Mobile Layout Optimization

As Power BI reports are difficult to navigate on smaller mobile screens, optimizing reports for mobile ensures better readability and usability.

Creating a Mobile-Optimized Report

Enable Mobile Layout in Power BI Desktop
- Open your report in Power BI Desktop
- Go to View > Mobile Layout to switch to mobile modes
- Drag and drop the key visuals into the mobile-optimized canvas to fit the mobile screen

Prioritize Key Insights
- Critical KPIs and summary metrics to avoid clutter
- Simplified charts, optimize font size for better readability
- Important filters and slicers for quick analysis

Adjust Visual Sizes and Placement
- Resize visuals to fit the mobile screen
- Place the most important insights at the top
- Avoid too many text-heavy elements
- Responsive filters to automatically adjust to different sizes

Test and Publish

Use Power BI Mobile Preview to test how the report appears
Make necessary adjustments and publish to Power BI Service

Request more information

Power BI Mobile App